Bookends offers a full text spotlight search of your entire library. This was one of the main reasons why I switched from Sente to Bookends. Other labels include ‘to read’ for articles I should prioritise, ‘incomplete’ for entries that need editing or fixing, or labels that refer to particular writing projects. In this way, the entries I already have notes for are easily identifiable by a green label in my overview. When you deal with a large number of PDFs, I find that it’s easy to loose track of what I have read, and what I haven’t.
#Mellel bookends pdf
This indicates that this is a PDF that I have read and taken notes from, and that these notes are stored in Evernote. The label that I use the most is ‘in Evernote’. The template looks like this, and from there you can add your own notes, import annotations, and so on:īookends has labels that you can customise with the text and colour of your preference, and use to organise your literature. It also inserts one of the hyperlinks described above, so that you can easily navigate to the original PDF in Bookends from your literature notes in Devonthink. This opens a template which will automatically import the meta data for the selected PDF. Then, switch to Devonthink, and find the Bookends template: You first need to select the relevant reference in Bookends. In Devonthink, there is a Bookends template for directly linking to entries in Bookends. This is what it looks like in CPN:Īs I’ve written about here, Devonthink is a powerful data base that many academics use to organise literature notes. Then, if I’m reading through my notes in CPN and want to have a look at the original PDF in Bookends, I simply click on the link and it directs me straight to the relevant entry. When I refer to a particular article in my reviews, I can just insert the hyperlink from Bookends. For example, I keep a lot of my literature reviews in Circus Ponies Notebooks (which I’ve written about here and here). You can then use these links to connect the reference in Bookends to your literature notes kept elsewhere. You find the hyperlink by selecting a given reference and bringing up the contextual menu: If you like tagging (which I really do), Bookends is a great tool to work with.Įach reference in Bookends has a hyperlink. …and from there you can narrow down further, based on whatever criteria you are working with. The tag cloud will then change to reflect only the references that contain the keyword ‘anthropology’: Then, from the contextual menu in the reference set, you can select “Create Tag Cloud From This Reference Set” from the bottom of the list. For example, I may start by selecting the tag ‘anthropology’, so that all references with that keyword will be displayed. You can also ‘drill down’ the tag cloud itself. Using the command button as I click, I can select both of these tags, and the references containing both of these keywords will be displayed: For example, I might want to identify all articles with the tags ‘anthropology’ and ‘educational theory’. In addition to offering a quick way to navigate your literature, the tag cloud can also be used to narrow down the number of articles in a search. I primarily use the tag cloud to view keywords, but you can also tell it to display authors and editors, or the most common words from abstracts or your notes. You can tell Bookends to limit the number of tags shown to the top 50, 100, 200, 500, 1000, or alternatively, it can display all of them. In this screen shot, you’ll see the tag cloud for my whole reference library at the bottom. The key words you enter into Bookends are in turn organised into a tag cloud. While I mainly organise them by keyword, you can create smart groups based on a whole range of search combinations, including author, title, journal and text in the note cards.
If I later add an article to Bookends and assign it the keyword ‘ethnography’, it will be automatically added to the ‘ethnography’ smart group. For example, I may create a smart group for all entries with the keyword ‘ethnography’. I then use these tags to organise my literature into smart groups. An advantage with using keywords (and smart folders) instead of traditional folders is that you can assign an article to more than one category, which is key for how I work. I also make a note if it is part of a special issue, or if the empirical research relates to a particular country. Whenever I import an article, I assign it relevant keywords based on the theme and the methodological and theoretical orientation of the article. In Bookends, tags are called ‘keywords’, and I use keywords to organise all my literature. I’m a great fan of tagging in terms of organising my work, and I have a set of tags that follow me across applications on my mac. In this post, I’ll highlight some useful features in Bookends that help me organise and manage my literature. Bookends, which I’ve written about previously here, has been my reference manager of choice for a while.
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